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This section includes instructions for many things you may need to do as a student at Oh io University.
Click on a topic at right or scroll down the page to review the entire list.
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You can register for classes beginning: July 14, 2008, at 11:30 a.m. Visit the Web Registration page. If you are a new or re-enrolling student you will be asked to verify some critical data elements to ensure accuracy of our academic records before you register for classes. This data includes your name, social security number, birth date, gender, ethnicity, and fee status.
To use Web Registration you will need the following:
PID (Person Identification Number)
RAC (Registration Access Code)
Call number(s) for the class(es) you would like to add/drop/replace.
Steps for logging on to Web Registration:
- Enter your PID.
- Enter your RAC.
- Select the term for which you would like to register.
- Click Submit.
Steps for adding/dropping/replacing classes:
- Add Class is the default Registration Option, if you would like to drop a class or replace a class then click on the appropriate choice under Registration Options.
- Note: Before dropping a class, contact Financial Aid to discuss the impact this may have on your funding.
- Type in the Call Number of the class you would like to add/drop/replace.
- Credit is the default Grading Option.
- Click Submit.
- A message will display on the screen indicating whether you have added/dropped/replaced the class or an error dialog box will appear indicating the problem. Your schedule will appear at the bottom of the page.
- Repeat the steps above until your schedule is complete.
- Click the Exit button or the Exit Web Registration link at the bottom of the page after you have finished registering.
For additional registration assistance: Contact the Office of Lifelong and Distance Learning at 1.888.502.8989.
You may register in classes in the online bachelor's degree completion program only until the 3rd day following the start of the quarter.
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Cancellation of registration is defined as dropping all classes before the first day of classes. You may do this by using Web Registration.
Withdrawal from the University is defined as dropping all classes on or after the first day of classes. This means all Ohio University classes for which you are registered. This may NOT be done by using Web Registration. You must call Lifelong and Distance Learning to initiate the withdrawal process--1.888.502.8989. Withdrawal is not permitted on or after the last day of classes.
International students (F-1 or J-1 status) must contact the Office of International Student and Faculty Services (ISFS), (740) 593-4330, prior to withdrawing from the University. Failure to do so may lead to serious immigration problems.
If you are receiving financial aid and stop attending the University and do not officially withdraw, it is considered an unofficial withdrawal and will be subject to the Withdrawal Policies. The date of withdrawal will be the date of a student's last attendance at an academically-related event. If the last date of attendance is unknown, the midpoint of the quarter will be used as the withdrawal date. If you have not attended any classes you are registered for, you are considered an unofficial withdrawal and have not earned any financial aid. Therefore, all aid will be returned to the appropriate program. You will receive FN (failure never attended) or FS (failure stopped attending) grades.
If you are receiving financial aid, a change in your enrollment status or your withdrawal from the university may result in your having to repay programs from which you received financial assistance. In addition, you may owe fees to the university after funds are returned to the financial aid programs. A student is not eligible for a refund until all Federal Title IV programs and other grants and scholarships are reimbursed as required and all outstanding balances with the university have been cleared. |
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Graduation is not automatic. To graduate, apply online by accessing the Office of the University Registrar Web site, and selecting Apply for Graduation under Online Services. Applications must be completed no later than the deadline listed for the quarter in which graduation is planned (see Graduation Application Deadlines). Questions about applying for graduation can be directed to graduation@ohio.edu or (740) 593-4196.
When applying for graduation, the name that appears in University records will be the name that prints on your diploma. If there is a discrepancy between the name you wish to have appear on your diploma and the name we have for you in our University records, you must contact the Office of the University Registrar with supporting documentation. You will need to submit a copy of one of the following:
Passport
Court action document
Divorce decree (the appropriate page of the decree)
Marriage certificate
Valid driver's license and social security card (you must submit both) or
Federal or state issued identification card and a social security card (you must submit both)
You can submit one of these forms of validation in person, via mail to the Office of the University Registrar, Attention: Graduation, Chubb Hall, Ohio University, Athens, OH 45701-2979, or fax to (740) 593-0216, Attention: Graduation.
The schedule for cap and gown sales for students participating in June Commencement will be announced. Additional information is available at www.ohio.edu/commencement/. |
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It is the student's responsibility to maintain a current address on file with Ohio University. Students can easily update their addresses by accessing the Office of the University Registrar Web site, www.ohio.edu/registrar, and selecting Update My Address under Online Services.
In addition, a student may update his/her address via e-mail by sending his/her full name, the last four digits of his/her Person Identification Number (PID) (found on the student ID), and the new address to address@ohio.edu.
It is very important to keep your addresses and telephone numbers (including cell phone) current in order for the University to communicate important information to you.
Note: International students in F-1 or J-1 status are required to use the online address service to update their addresses with Ohio University to meet immigration reporting requirements. |
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Ohio University soon will be offering a comprehensive, easy to use technical support Web site. The site is in the final stages of development and will be available prior to the start of the fall term. Watch the Student Section of the Web for more information.
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Ohio University offers a variety of ways to pay your fees. All fees must be paid by the quarterly fee payment deadline. Please keep in mind that payment of tuition and fees is the responsibility of the student.
Important: It is your responsibility to drop all your courses if you do not plan to take them in the current quarter. Your classes will NOT be dropped for non-payment of current quarter tuition/fees. Not viewing your eBill does not eliminate your responsibility to pay.
NOTE: your eBill notification is sent to your Ohio University e-mail address.
Check your student account anytime by logging into your eAccount.
ACH Payment (eCheck) — make an electronic check payment by logging into your eAccount. No service fee is charged for this option. Make sure you follow the instructions very carefully and carefully input your bank’s routing number and your account number (checking or savings account). DO NOT use your debit card number.
Check — mail your check (made payable to Ohio University) for the Balance Due to the address below. DO NOT SEND CASH.
Ohio University
PO Box 960
010 Chubb Hall
Athens OH 45701
Credit Card Online – CASHNet SmartPay at https://www.cashnetsmartpay.com/, a third party vendor processing online credit card payments for Ohio University. A processing fee of 2.9% is added to the total payment. MasterCard, Discover and American Express are accepted. VISA is NOT accepted.
Financial Aid may be applied to your eBill statement if you have qualified for assistance. If financial aid is less than the Balance Due, you must pay the difference. If financial aid is greater than the Balance Due, you will receive a refund. If you are expecting financial aid and the eBill statement does not have an award listed, please contact Lisa Butler in the Office of Financial Aid at 740.593.4712.
Wire Transfers — contact the Office of the Bursar at 740.593.4130 for specific instructions.
Military/Tuition Assistance/Third Party (Sponsored Students)
If your tuition and fees will be either partially or fully paid by a third-party sponsoring organization (your company, the military, or other sponsor), you must provide tuition assistance forms or other authorization of payment to:
Ohio University
015 Chubb Hall
Athens OH 45701
Phone payments are NOT accepted.
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eBills will be generated Monday, August 4, for students registered by this date with payment due on or before Monday, August 25. All undergraduate studentsregistered for fall quarter not paying fees by the due date will be charged a $100 late payment fee. You will receive an e-mail to your Ohio University OAK e-mail account notifying you when your eBill is available for viewing. To pay, follow the link to the Bursar's office provided in the notification e-mail.
If you register August 5 or later for the fall quarter, payment is due upon receipt of your eBill notification. |
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A request for refund of non-financial aid funds can be sent to bursar@ohio.edu or by requesting the refund at the Office of the Bursar or a Regional Campus Student Service Center. If the payment was made with a check, a refund will not be processed until 14 days after the payment was posted. This is to make sure the check clears the banking system.
The Office of the Bursar offers direct deposit as a more convenient means of providing refunds to students. Instead of mailing a check, we will deposit the funds directly into the student's bank account. Select Direct Deposit. Refunds via direct deposit are processed daily. Refunds via check will be issued once each week and mailed to your local address. |
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Upon the receipt of a returned check (including eChecks), Ohio University will send the student and/or check owner an e-mail message or a letter detailing the reason for return and amount due. Returned check payments must be made with cash, cashier’s check, or money order. A personal check will not be accepted.
Returned checks are charged a $25.00 service fee. Tuition checks that are returned at payment deadline will also be charged a $100.00 late payment fee.
A returned check hold may be placed on the student’s records. The hold cannot be released until payment is made. This hold will affect registration, grades, transcripts, and diplomas from being processed. |
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Official academic transcripts are normally processed within 2-3 business days after receipt of a student's request or release letter. To issue a transcript of academic records, the Office of the University Registrar must have a written release from the student. The release can be in the form of a signed letter or a signed transcript release form. Alternatively, you may order your transcript by accessing the Office of the University Registrar Web site and selecting Transcripts under Online Services. The release authorization can be delivered in person, mailed to the Office of the University Registrar, Chubb Hall, Ohio University, Athens, OH 45701-2979, or faxed to (740) 593-4184. Requests should not be returned to regional campus student services offices. The written release must include:
- Full name, typed or printed, with all name changes
- Signature
- Person Identification Number (PID) or Social Security Number
- Date of Birth
- Student's last year enrolled. If the student is currently enrolled and wants final grades and/or degree certification noted, the student must state this in the transcript request and expect a delay. (Delay for grades is one week after end of term. Delay for degree(s) is one month after end of term.) Otherwise, transcripts will be sent noting current course registration without current term grades.
- Number of transcripts requested
- Address(es) of where to be sent (exact address, not just name and city of college)
- Telephone number (daytime) of student requesting transcript(s)
The fee for a transcript (in 2-3 business days) is $5.00 per transcript. Faster service is available for $10.00 per transcript. Transcripts-Now Service means that transcripts are processed and available the same day the request and fee payment are received. Payment may be made by check or money order (payable to "Ohio University"), or by Visa, MasterCard, or Discover credit cards. Requests/payments may also be mailed to the Office of the University Registrar, Ohio University, Athens, OH 45701-2979. Credit card information must include name on card, type of card, account number, and date of expiration. Transcript requests faxed to the Office of the University Registrar must include credit card information.
Transcripts are sent by first class mail. Certain users of transcripts, such as college admissions offices, require that transcripts be mailed directly to them and refuse hand-carried transcripts. Some users (especially graduate admissions) require validated envelopes, which we can provide if requested initially. Any additions/changes after delivery will require a new release and fee payment. We do NOT fax transcripts. However, we do fax unofficial copies of academic records for students transferring to another school in the USA, for admission purposes, in addition to mailing official follow-up transcripts. We offer FedEx Priority Overnight Delivery in the U.S. and internationally for an extra fee. Saturday delivery is not included with these services and FedEx does not ship to PO boxes. Please visit the Office of the University Registrar Web site for details.
Processing of transcripts may be delayed until current term grades and/or degrees are posted, if requested. Otherwise, transcripts will be processed within three business days. Transcripts will not be processed if financial obligations or other "holds" exist for the student.
More transcript request information may be obtained by calling (740) 593-4206, or by visiting the Office of the University Registrar Web site. |
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